ASDA cuts employee expenses bill by £200,000 with GlobalExpense Monday 13 August 2007 PDF Print ASDA SAVES £200,000 BY OUTSOURCING ITS EXPENSE MANAGEMENT TO GLOBALEXPENSE ASDA - the UK’s second largest supermarket and parent company of US retailer Wal-Mart, has chosen to appoint GlobalExpense - Europe's largest end-to-end expense management provider – to manage its employee expense process. Approximately 2,500 colleagues that claim expenses on a monthly basis will be able to use the service: mainly store managers from across the UK and head office colleagues based at Asda House in Leeds and George House in Leicestershire. Mike Hazelgrave, Asda Reward Manager, said: “We estimate that we will save approximately £200,000 a year by using GlobalExpense's employee expense management process. The contract was signed in March 2007, but GlobalExpense has worked with ASDA since October 2006 on a pilot scheme. The GlobalExpense system was rolled-out in March 2007, first to colleagues in ASDA House and George House, and will be rolled out to all store based colleagues by end of August. “We were still 100 per cent paper based when it came to colleague expense management,” said Mike Hazelgrave. “Colleagues were unhappy with the manual system especially colleagues who travel extensively overseas. “Before GlobalExpense, we processed colleague expenses via the payroll function and claims were reimbursed with colleagues’ salaries. Colleagues sometimes had to wait up to five or six weeks before being reimbursed. Being a global company, colleagues that travel regularly are often out of the country for between six to eight weeks and for them, the delay between making a claim and receiving payment was often much longer. Now colleagues can claim expenses online, anytime, anywhere and be reimbursed directly into their bank account within a week. “The new system allows our audit team to track more easily what’s been claimed for, check it against the company policy and even change the policy if they see that it is unrealistic or leading to waste.” David Vine, Managing Director of GlobalExpense, said: “The GlobalExpense Employee Expense Benchmark Report 2007 shows that at least 15 per cent of all expense claims are outside of company policy but that 99 per cent of claims are approved. That’s a lot of out-of-policy claims that get reimbursed and represents a lot of lost profit. "Increasingly retailers are looking for a complete end-to-end expense management based system rather than just a software expense package. Businesses also typically have little time to analyse what expenses are being incurred and who is over-claiming or breaking company policy because of the cost and difficulty of coding and retrieving the data - this is all automatically done by GlobalExpense resulting in real-time analysis capabilities.” - ends - Issued by Kelso Consulting on behalf of GlobalExpense For further information please contact: Jacky Morgan/Angelina Hunt Kelso Consulting PR Advisers email@example.com firstname.lastname@example.org Tel: 0207 388 8886 Or, Mike Hazelgrave, Reward Manager Asda House 0113 2417 160 Notes to editors: About GlobalExpense: GlobalExpense provides an individually tailored expense management service for businesses across the Europe. This enables organisations to outsource their entire expense process to an expert third party and benefit both from increased accuracy and reduced administration costs. Founded in 1999, the GlobalExpense service was designed by a specialist team with expert knowledge of accounting and tax. Their services relieve clients of the high volume, low value time-consuming duty of processing employee expense claims and complying with the law. At the same time, GlobalExpense's economies of scale allow them to pass on direct savings, improved management information and an excellent service to their clients and their employees. Clients include a wide range of large and smaller businesses, including: Alcatel Telecom UK; Brakes; Lotus, Inmarsat, Central Telecoms; CHP; Telenor Business Solutions; The Travel Company; and WH Smith plc. About ASDA: ASDA is the UK's second largest supermarket and has more than 336 stores across the country. This press release was distributed by ResponseSource Press Release Wire on behalf of Kelso Consulting in the following categories: Business & Finance, Computing & Telecoms, for more information visit http://pressreleasewire.responsesource.com/about.