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H+H UK Ltd., Britain’s largest manufacturer of aircrete building products is waging war on paper documents! Since installing Version One’s document storage and form production software, the company has eliminated many thousands of paper documents. It has also freed-up storage space, eliminated the microfiching of documents, cut costs and dramatically improved efficiency. H+H UK Ltd. is planning to eradicate all unnecessary paper documents across the entire organisation.

Brian Collins, IT Manager from H+H UK Ltd. says, “We were drowning in paper! 50,000 paper documents every year were being produced, delivered, stored and handled manually, which was incredibly time-consuming and costly. We were also archiving documents by microfiche which was a slow and archaic process.”

H+H UK Ltd. implemented Version One’s electronic storage technology, DbArchive, and electronic form production technology, DbForm, as a solution to its problems. This software, which has been tightly integrated into the company’s COA Solutions accounting system (OpenAccounts) and sales and transport systems, enables automated document storage and the electronic creation of all outbound documents.

All paper documents arriving into the organisation are scanned by one of the Kodak i160 scanners located at five different sites and then automatically stored in the electronic archive. Once the imaged documents have been checked and the electronic archive backed-up, the paper documents are shredded.

Once in the archive, authorised staff at the company’s six sites across the UK can instantly access the documents by drilling down through the accounts, sales and transport business systems or by searching on key words using Version One’s DbWebQuery Internet browser. When a document needs to be sent, apart from a few exceptions which still need to be printed and posted, this is done electronically using Electronic Data Interchange (EDI), significantly reducing time spent retrieving, printing, photocopying, collating, decollating, enveloping and posting.

Collins says, “Paper no-longer dominates everything we do and as a result, we have significantly improved efficiency, freed-up storage space and cut costs. Printing invoices, statements and despatch notes used to take many hours every week. It now takes less than ten minutes! As well as this, being able to instantly access a document together with all supporting documentation directly from the desktop and from anywhere in the UK, has more than halved the time spent resolving customer and supplier queries.”

To aid the company’s war on paper, H+H UK Ltd. is considering other Version One solutions, namely the electronic authorisation system, DbAuthorise, for the paperless approval of documents. To streamline and speed-up the capture of invoice information, H+H UK Ltd. is also considering Version One’s automated invoice processing system, DbCapture. This system uses optical character recognition (OCR) technology to automatically capture, verify and upload purchase invoice data.

Collins concludes, “We’re no longer being over-run with paper! We now have much greater control over our operational processes and have a far more streamlined and efficient business. Although we’ve achieved a lot already, there’s still a lot to do! We’re attacking paper across the entire organisation and constantly coming up with new uses for the DbArchive system.”


About H+H UK Ltd.

H+H UK has been manufacturing Celcon aircrete products in the UK since 1949. The company has undergone many changes and developments over the past 50 or more years and prides itself for being at the cutting edge of product and process development.

Celcon aircrete has historically been used to construct the inner leaf of a cavity wall. Today more and more builders are learning to use this excellent building material to form other parts of the building. From foundations through to the roof, H+H UK has a product range which can provide significant improvements to both build quality and site productivity providing cost effective solutions for both contractor and home occupier.

Today H+H UK locations include four factories in the UK: two at Pollington in Yorkshire, one at Westbury in Wiltshire, and one in Borough Green in Kent, which is also the site of the Head Office. There is also three depots: Bovey Tracey in Devon, Walsall in the West Midlands, and Uddingston in Glasgow.

About Version One

Version One Ltd is the author of electronic document management and imaging solutions. These solutions enable the electronic storage, retrieval, management, enhancement and delivery of business documents such as invoices, purchase orders and statements. This 'paperless office' technology is seamlessly integrated into all major ERP and accounting systems and with a typical ROI of less than six months, Version One's solutions are enabling thousands of organisations to cut paper consumption whilst saving dramatic amounts of time and money.

About COA Solutions

COA Solutions (formerly CedarOpenAccounts) is the UK's leading supplier of integrated business management and information systems to public, private and not-for-profit service sector organisations.

COA’s Smart Business Suite of applications combines core financial management, procurement, human resource and payroll systems, integrated with a range of collaborative, document management and business intelligence solutions. These capabilities extend the value and effectiveness of the Finance, HR & Payroll departments across the organisation and enable managers in the business to monitor, analyse and continually improve corporate performance.

COA has more than 450 experienced professional staff supporting and servicing over 3,000 clients across the UK Service sector including Companies House, Newcastle City Council, WHSmith, Royal Bank of Scotland, Aer Lingus, National Express Group, DFS, RSPB and Great Ormond Street Hospital for Children NHS Trust.


Liz Ebbrell, Version One

+44 (0)1625 856505 or 07917 634 705

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