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Businesses need to be doing more to put green back onto their agendas according to a whitepaper by business automation software provider, V1. A YouGov survey revealed that 80% of UK organisations print documents just to sign them, and recycling experts WRAP reported that the average office worker uses up to 45 sheets of paper a day, half of which ends up as waste*.

In a new whitepaper V1 has revealed how companies can significantly reduce their use of paper and carbon emissions by using electronic document management (EDM). The paper also highlights the other key benefits this technology can bring. These include:

• Reduced paper usage and carbon emissions – EDM allows documents to be captured, stored and accessed electronically enabling a significant, if not total, reduction in paper production, printing and distribution. UK soft drinks business Nichols plc calculated that it has saved 454 trees and 973.35 tonnes of carbon as a result of using the technology over the past six years.

• Elimination of paper handling costs – Printer maintenance, paper and toner, envelopes and postage costs can all be drastically reduced. Research by the AIIM (Association for Information and Image Management) revealed that two-thirds of organisations that adopt paper-free processes see return on investment within 18 months, and 50% do so within a year.*

• Processing efficiencies and greater reliability – EDM extensively reduces the time taken to search, archive and distribute documents, and the need to input information manually. This leads to reduced errors, omissions and content loss. Research by business consultants PwC showed that around 7.5% of paper documents are lost and 3.5% are mis-filed.*

• Remote and mobile access – With documents available online via the cloud, staff no longer need to travel to the office or meetings to access them, saving on mileage. It also supports flexible/home-working which is increasing – 2014 saw the highest number of staff working from home since records began.**

• Disaster recovery support – Digital documents can be quickly and automatically replicated in the case of a disaster, enabling a business to continue providing a consistent service to customers. In a V1 survey earlier this year 82% of senior IT and finance professionals admitted the need to incorporate electronic document storage into their disaster recovery plans is either ‘critical’ or ‘very important’ to maintain business continuity.

Janette Martin, Managing Director, V1, says, “Supporting sustainability should no longer be viewed as a cost and many companies have recognised that investing in green technologies makes sound business sense through gaining tangible efficiency savings.

“With increasing numbers of customers now demanding environmentally-friendly goods and services, there is no reason for organisations to be printing and storing documents. Implementing document management software is a simple step that will boost green credentials, modernise working practices, save costs and time in addition to future-proofing a business from natural disasters.”
To download a copy of the whitepaper, ‘The Green Agenda Revisited’, click here.

*http://economia.icaew.com/business/july-2014/paper-weight

**http://www.bbc.co.uk/news/business-27694938

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Notes to Editors

About V1 Ltd

V1 Ltd ("V1"), is a global provider of business automation software that enables both public and private sector organisations to streamline their business processes.
V1's award-winning document management solution integrates into all major accounting and enterprise resource planning (ERP) systems, enabling the automated delivery, storage, management and processing of documents.

Thousands of organisations worldwide are using V1's document management software to streamline their business processes, cut costs, free-up administration time and reduce paper consumption while enjoying a typical payback of just six months.

V1's product suite includes: document management, professional services automation, training and learning management and project accounting software.
V1 prides itself on its innovative solutions, personal and straightforward approach and dependable service.
V1 Ltd is an Advanced Computer Software Group Limited company.

www.wearev1.com

Press contacts:

Angela Mycock and Kathryn Howard
pr@wearev1.com
+44(0)1625 856 513

This press release was distributed by ResponseSource Press Release Wire on behalf of V1 Ltd in the following categories: Environment & Nature, Business & Finance, Computing & Telecoms, for more information visit http://pressreleasewire.responsesource.com/about.