Research Results: Lack of awareness forces project managers to rely on inefficient means of collaboration Friday 2 November 2001 PDF Print Research at ProjectWorld indicates that 85% of project managers struggle with e-mail to keep their teams up-to-date London, November 2, 2001 - A straw poll of attendees to ProjectWorld Autumn 2001 by Internet Business Service Provider, Projectplace, has highlighted a concerning trend amongst project managers, with 85% of those questioned cited e-mail as their primary form of collaboration and project control - both activities which e-mail is not designed to effectively carry out. "It's hard to believe that project teams are still trying to collaborate effectively through unsuitable tools such as e-mail when specific applications are readily available to make them more effective," said Dak Liyanearachchi, managing director of Projectplace UK. "Typically what happens is that a document goes to other team members by e-mail and everyone gets several separate replies, each with different comments, which are often contradictory. It becomes impossible to decipher and monitor changes, with those involved resorting to using the telephone and/or sending additional e-mails to try and come to a decision. People should stop abusing e-mail - it simply is not up to the task of control and collaboration!" Another interesting statistic is that although teams are more geographically dispersed, 63% still have regular face-to-face meetings - difficult to achieve when the number of remote workers have increased by 10% in the last six months to 83%. Of those asked, 81% work in project teams which include external suppliers - making the need for a 'common collaboration platform' vital. One solution considered was to create an extranet, which 50% of those interviewed had assessed, although of those, just over half (a poor 25% of the total) had actually implemented one. A possible reason for this is that developing an extranet requires a great deal of time and resource with the initial set-up cost being very high, and additional maintenance and upgrade costs coming later down the line. Combine this with the difficulty in trying to put a Return on Investment (ROI) case to the board as to why the company needs to have an extranet, it then becomes understandable why so many companies have not implemented one. One surprising result was that although there are web-based project collaboration and communication services on the market, few project managers are aware of their existence, with less than half of the participants hearing about such services. "I was surprised there was such a low awareness of collaboration services as these are ideal solutions for project teams or companies to use," said Dak Liyanearachchi. "In particular online collaboration services have the benefit of requiring no maintenance, support or licensing issues as these are already accounted for by the service provider." Other results and trends since the last straw poll carried out in Spring 2001 are available upon request from Nicola Alvey in attachment format. About Projectplace Projectplace is a fast-growing ASP founded in Sweden in 1998. The business idea is to develop and operate specialised web services that enable people involved in projects to collaborate and communicate efficiently and effectively. A Projectplace is a secure area on the Internet with numerous services and features for project collaboration and document management gathered in one place. It only takes a minute to set up a functional projectplace, and this is available 24/7 to project members. Projectplace has more than 70,000 users in 30 countries. For more information visit: www.projectplace.co.uk Press contact Dak Liyanearachchi Managing Director, Projectplace Ltd Tel: 0207 569 3128 E-mail: email@example.com Chris Netto/Nicola Alvey, éclat Marketing Tel: 0118 989 5600 E-mail: firstname.lastname@example.org E-mail: email@example.com This press release was distributed by ResponseSource Press Release Wire on behalf of eclat Marketing in the following categories: Consumer Technology, Personal Finance, Business & Finance, Computing & Telecoms, for more information visit https://pressreleasewire.responsesource.com/about.