Black Cat Fireworks, importers and manufacturers of Britain's favourite brands of fireworks - "Standard" and "Black Cat" - have geared up for their seasonal peak by implementing a new Document Management and Imaging system from Version One. This system integrates tightly with their existing financial and transport software, handles all output from Black Cat's existing ERP system and dramatically reduces the amount of paper that staff have to handle.
Finance Director, Jason Armitage, said " Our documents are a little more involved than many, requiring important safety information and details of the net weight of explosive content. With our new system, an electronic copy of each customer document is automatically filed and cross-referenced. This not only saves enormous time, but also means documents are instantly available throughout the network to anyone needing them. For example, the transport department can now retrieve any despatch note on screen - by customer, order number, date or by load; sales staff can access order acknowledgements and invoices - by customer, date, postcode or value."
Like most distributors, Black Cat need to take particular care of Proofs of Delivery. Black Cat's despatch notes incorporate a barcoded tear-off 'POD' which the customer signs and returns to the driver. These coupons are scanned as soon as they are returned to the transport department; the DbArchive software then interprets the barcode and automatically files the POD - cross-referencing it with both order and invoice.
To cope with demand at peak times, Black Cat use external carriers, who have their own delivery documents and return electronic PODs to Black Cat via email. These documents can now be processed and stored within the Document Management System, so that every despatch has a P.O.D. on file. The Version One software can even generate an exception report of depatches which don't have a POD, so that prompt action can be taken.
FD Jason Armitage concluded, "We are thrilled with the facilities this software brings to the whole organisation. We're already experiencing tremendous cost and efficiency savings and anticipate a fast return on our software investment."
5th November 2003
Version One Ltd, a rapidly growing company established in 1989, is the author of a range of document management and imaging software solutions. Working in close partnership with the resellers and authors of the major accounting, manufacturing and ERP systems, Version One's range of modules combine sophisticated and powerful functionality with a very fast return on investment.
Officially named as one of the 50 fastest-growing technology companies in the North of England in the 2003 Deloitte & Touche Technology Fast 50 Awards, Version One's leading document management and imaging system - DbArchive - has been short-listed for Enterprise Systems Software Package of the Year in the 2003 Accountancy Age Awards.
For further information on Version One, please visit the web site
http://www.versionone.co.uk or contact:
Tony Bray, Sales and Marketing Director, Tel: 07778 648082 or 01625 856500
Angela Slattery, Head of Communications, Tel: 01625 856500 firstname.lastname@example.org
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