Orchestria Launches Latest Real-Time Email, Web and IM Compliance Software
* Enables companies to monitor email, the Web and Instant Messenger
communications for regulatory and policy compliance*
Orchestria, a provider of real-time visibility and control solutions for
email, the Web, Instant Messenger and other electronic communications, today
announced immediate general availability of Active Policy Management (APM)
v2.2, the latest version of its electronic communications management
As UK organisations come under increasing pressure to adhere to industry
regulation and guidelines such as the FSA's Code of Conduct, the Higgs
report on corporate governance, the Basel II Accord and the Turnbull Report,
Orchestria's APM enables corporate compliance officers to monitor, archive
and audit "unstructured" communications, such as those sent and received by
email, the Web, instant messaging, to ensure that all messages adhere to
corporate and regulatory policy.
Orchestria's unique 'active policy' functionality means the software can
intervene before the communication leaves the sender's desktop, giving users
the opportunity to review, edit or abandon non-compliant communications
before they are sent.
Already in use by major organisations, including a number of Wall Street
banks, Orchestria's APM v2.2 contains a number of significant new features.
These include enhanced rules for retention of data; advanced search
functionality and more intelligent data lookup.
Enhanced Data Retention Management
Many industry regulations stipulate that company communications must be
archived for defined periods, according to content, before being destroyed.
APM v2.2 is unique as it dynamically sets expiry dates according to content
on all communications, ensuring that data is deleted as soon as it is legal
to do so. This frees up valuable disk space and ensures that any
communication that may become non-compliant beyond its lifetime is deleted.
On the expiry date, communication is marked and automatically deleted. An
over-ride mechanism suspends deletion in certain circumstances, for example,
if a regulator has indicated that they will be subpoenaing email evidence
and emails related to a certain period/person or topic should not be
destroyed. This means that APM allows unrivalled granularity in document
retention which significantly mitigates the risks associated with email
Data Export Functionality
With APM v2.2 businesses can respond to legal and regulatory 'discovery'
requests with speed and cost effectiveness. When faced with a request from
regulators, organizations are faced with either handing over sets of backup
tapes or the difficult and time-consuming task of identifying and extracting
relevant emails and audit trails. APM v2.2's search functionality enables
compliance officers to identify and extract only those communications that
are relevant to the investigation in hand and deliver them in a
self-contained application that shows relevant search results only. This
unique self-contained solution minimises the risk associated with providing
regulatory bodies with email archives.
Enhanced data lookup functionality in Orchestria's APM v2.2 significantly
boosts the software's ability to decide when to intervene in a user's email
communication. Data lookup provides real-time consultation of external
databases, directories and third party applications to determine factors
such as whether the user is authorised to send the type of message he or she
has drafted or whether all of the designated recipients are authorized to
receive it. The presence of an unauthorized recipient, for example, will
trigger the software to alert the sender and identify the unauthorised
person, giving the sender the opportunity to remove that person from the
distribution. This means that APM prevents non-compliance by enforcing
information boundaries in real-time and at the desktop.
"It is becoming increasingly critical for senior management to understand
the content and context of electronic communications in order to prevent
compliance breaches, policy violations and loss of intellectual property,"
said Peter Malcolm, Chief Executive Officer, Orchestria. "While other
software products allow unstructured communications to be archived, audited
and produced in the event of an investigation, Orchestria's APM is the only
one capable of real-time intervention to prevent a non-compliant message
leaving the sender's desktop. Any organisation that has been embarrassed or
damaged by injudicious emails, or suffered loss of company secrets, will
appreciate this extra layer of comfort that Orchestria provides."
Orchestria anticipates strong demand for the latest version of its software
to continue in the capital markets, securities and investment banking
sectors, with additional demand expected to come from other highly-regulated
sectors including insurance, professional services, government, healthcare
and the pharmaceutical industry.
Pricing and Availability
Orchestria Active Policy Management v2.2 is available immediately. Pricing
is calculated on a per seat basis. Further information is available from
Orchestria on 0207 725 2100 or via firstname.lastname@example.org or at
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