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Reading, UK — July 13th, 2004 — C2C Systems today released Archive One Policy version 4.0, with new flexible features to help organisations enforce their specific long-term e-mail retention and retrieval policies.

E-policies vary from company to company. Archive One Policy version 4.0 is designed to work with any e-policy.

By creating multiple repositories with independent retention periods, companies can, for example, archive finance e-mails/mailboxes on a daily basis and retain for seven years, archive manufacturing e-mails/mailboxes weekly and retain for 20 years and archive HR e-mails/mailboxes every other day and retain for three years.
“This one-system archiving solution is a major advantage for customers who need flexibility,” says Dave Hunt, CEO of C2C.

Other new features include:
· Support for offline laptop archives. Sales and other on-the-road users can access their archived e-mail even when not connected to the archive system.
· Content Specific Archiving – feature for law firms / client services organizations. Customers can specify what they wish to archive (eg all email regarding a certain client’s file) and select an appropriate common repository where those with rights can access the archive — local disk or SAN for short-term search and retrieval, remote disk for longer term storage and retrieval, or optical for long-term storage.
· Option of Outlook client or browser retrieval from archive. Customers have a choice of either deploying Archive One client software to search and retrieve archived information from Outlook, or not deploying a client and using Outlook Web Access for search and retrieval. Either option provides the same archiving functionality.
· Multiple deletion periods. Archive messages have default retention periods set by the repository they reside in, but administrators can override this by giving explicit retention periods individual or groups of messages. And if end users delete messages, they are still available to the administrator for analysis and reporting.

“Other archive products are simply tied to the user’s mailbox as the source and a single database as the archive,” says Mike Freeman, C2C product manager. “Archive One has the ability to select information based on thousands of criteria, from multiple mailboxes and PSTs and store it into a selected archive repository.”

Archive One Policy is available at for a free 30-day trial. It is part of the Archive One solution for Microsoft Exchange, which also includes Archive One Compliance, a module to help organisations meet regulations and Archive One Capacity, a single technology capacity management solution to improve Exchange performance.

Screenshot available at

C2C ( provides applications to optimize Microsoft Exchange system resources and reduce the legal risks associated with e-mail. C2C’s solutions for e-mail archiving, mailbox size management, search and discovery are used by three million users at more than 2,000 organizations worldwide. C2C, a Microsoft Gold Certified Partner, is headquartered in Reading, United Kingdom, with U.S. offices in Springfield, Mass.

Ann James
C2C Systems Ltd.
+44 (0) 118 951 1211

This press release was distributed by ResponseSource Press Release Wire on behalf of C2C Systems in the following categories: Business & Finance, Computing & Telecoms, for more information visit