September 15th, 2004
Zetadocs for Accounting 3 reduces accounts document delivery costs by more than 80%
Aimed at users of packages such as Sage, Equisys today announced Zetadocs for Accounting 3, offering document delivery and management options usually found only on bespoke accounts systems.
The system enables the customisation of accounts documents, with customer details and other information inserted automatically. Emailed documents are sent as PDF attachments.
All transmitted documents are archived via the web to a secure third party server. This ensures that documents cannot be modified after sending, and that independent proof of sending is available – both significant advantages in complying with financial regulations. All documents transmitted remain available for immediate retrieval.
Using Zetadocs for Accounting 3, documents such as invoices, statements and remittances that were previously printed out for posting can be faxed or emailed immediately from the user’s accounts package. Even faxing reduces the cost of delivery by more than 80 per cent, and reduces staff time by almost 100 per cent. Pricing starts at around £500.
Paul Bradley is senior accountant at Booth Brothers printers in Sheffield, and has been piloting Zetadocs for Accounting 3. He said: “We send 500 statements per month to our customers. Previously this cost 33 pence per document, plus several hours of staff time to envelope them up.
“Using Zetadocs for Accounting, this has been cut to 6 pence per document faxed, and the time has been reduced to a single mouse-click. We save £1,700 per year in mechanical costs plus 48 hours of staff time - about half as much again in financial terms.
“The system as we specified it cost us £2500, so our payback period is under a year. For us it’s the perfect system, and when it was offered we jumped at the chance,” he added.
For companies with a large base of customers or suppliers, or which face a significant number of customer enquiries, annual savings may extend to tens of thousands of pounds, ensuring an even shorter return on investment period.
Available only through Equisys partners, Zetadocs for Accounting 3 works with Microsoft’s Great Plains and Navision packages, and supports Sage Line 50 v11, as well as Sage Line 100, Sage MMS and Sage Line 50. Reseller details and other information may be found at www.equisys.com.
Chris Oswald, CEO of Equisys, said: “Accounts is a department under pressure at the best of times. Zetadocs for Accounting helps reduce costs, while at the same time improving the department’s ability to provide rapid answers to internal and external queries. It adds to the value and credibility of the accounts team, provides better customer service and improves management information.”
Press and analyst contact
Rose Ross and Hannah Knowles
Tel +44 (0) 20 8255 5225
Rose@omarketing.co.uk / Hannah@omarketing.co.uk
Tel +44 (0)20 7203 4070
Notes for editors
1. Installation and setup of Zetadocs for Accounting 3 takes just a few minutes. No changes are needed to the existing accounts system configuration.
2. Multiple copies of documents may be sent as both faxes and emails, as well as printed for in-house use. Zetadocs for Accounting intelligently recognises the document type and merges financial information into a preformatted customised template, eliminating the need for pre-printed stationery.
3. Archived documents are fully searchable and retrieval takes seconds.
About Equisys plc
Equisys was founded in 1987 to provide organisations around the world with practical communication solutions that improve business functionality. It is now an award-winning software company headquartered in London, with offices in the USA, a network of distributors in 30 countries, and 60,000 customers in more than 100 countries.
Equisys supports its customers through technical support teams located in the UK and USA and elsewhere through its network of distributors. Having built up an international sales and support channel over a period which saw significant and fast growth, Equisys is now expanding its product base and market coverage, launching new products and developing them in selected core vertical markets.
The product range includes Zetafax (the UK’s leading network fax software choice for fax software) and Zetalink (mobile office communications software), and Zetadocs for Accounting (accounts documents delivered by fax and email).
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