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Nicola Males
Hoffman Europe
Tel : +44 1784 487919
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Captaris Announces Immediate Availability of New Workflow Solution for RightFax
Customers can now improve accountability, connectivity, control and collaboration by extending RightFax with powerful workflow capabilities

London, United Kingdom. — October 13, 2004 — Captaris, Inc. (NASDAQ: CAPA), a leading provider of Business Information Delivery solutions, today announced the immediate availability of the new RightFax add-on module powered by Teamplate. The RightFax Workflow Wizard extends RightFax with intelligent business process workflow capabilities that enable RightFax users to improve connectivity, control, collaboration and accountability throughout the document life cycle. The new Wizard automates fax routing, approval and delivery processes to automate business workflows such as processing insurance claims, loan approvals, mortgage applications, purchase orders and more. This enhances collaboration, improves productivity, reduces errors and accelerates processing times, while providing an added level of process accountability and control currently not available with manual or email-based routing and approval processes.

Gartner has seen many vendors react to the enterprise needs to manage content life cycle as well as better integrate applications and information delivery technologies. The trend, which Gartner calls “content/process fusion”, combines content management and BPM for better vertical process automation, customer communications management and compliance.
“For compliancy, security, productivity and customer satisfaction, enterprise faxes are too important to be processed in an ad-hoc environment with no accountability or access. The RightFax Workflow Wizard extends Captaris workflow solutions to RightFax customers, bringing intelligent views of fax routing, critical insight into the fax processes and accountability within the paper-based routing process,” stated Matt Scheuing, Chief Operating Officer of Captaris, Inc.

Features and Benefits
§ Add accountability to fax-based business processes - Inbound faxes are associated with predefined workflow processes ensuring that fax related tasks are assigned to individuals or groups and that pervasive tasklists ensure that faxes will not be lost or ignored, but instead will be processed in a timely and efficient manner.
§ Build fax-enabled workflows without programming - Enable knowledge workers or developers to create and deploy fax-based workflows by using a Web-based workflow wizard. This wizard makes workflow development easy by providing a simple, intuitive visual interface, robust templates and predefined Web forms and custom actions. Custom actions include: send fax, receive fax, monitor job status and delete fax. Pre-defined templates enable accelerated model development by providing a fully functional pre-built model that can either be deployed or modified to suit an organisation’s specific requirements.
§ Captaris Financial Template Pack - This consists of five financial workflow models: Loan Application, Mortgage Application, Insurance Claim Processing, Purchase Order and Generic Fax Management designed to demonstrate the value of workflow to monitor for incoming faxes and then automatically initiate a workflow to manage the preparation of a response.
§ Microsoft SharePoint Template - Faxes can now be delivered into Microsoft SharePoint via custom action, enabling collaboration within a portal environment.
§ Send, receive, route and purge faxes - Initiate sending a fax to a single recipient as part of an established or new workflow process, monitor RightFax accounts for new inbound faxes, route received faxes based on the DID to appropriate people or departments to initiate or facilitate a workflow and delete faxes from the server to free up resources.
§ Monitor status - Check fax status including tasks, subordinates’ tasks and the overall workflow process through the tasklists and immediately act on overdue faxes to ensure that faxes are addressed in a timely manner.
§ Send notifications - Send email notifications internally or externally to notify responsible parties that they have fax related tasks that need to be addressed.
§ Monitor business activity - Manage the status of inbound faxes through Business Activity Monitoring (BAM). Generate productivity graphs and tables, and export BAM data into Microsoft Excel for further analysis.

“Now that I’ve used the RightFax Workflow Wizard in my own business, I can’t imagine how successful we could have been if we had this workflow technology available years ago. The Captaris acquisition of Teamplate and introduction of the RightFax Workflow Wizard truly shows the company’s commitment to provide new innovations that help companies do more with less and to increase shareholder value,” said Doug Olive, Director of Informa Software.

Pricing and Availability
The RightFax Workflow Wizard is available immediately through Captaris and reseller partners worldwide, with add-on pricing starting at approximately £3,500.

About Captaris, Inc.
Captaris is a leading provider of Business Information Delivery solutions that integrate, process and automate the flow of messages, data and documents. Captaris produces a suite of proven products and services, in partnership with leading enterprise technology companies, delivered through a global distribution network. Captaris has installed over 80,000 systems in 44 countries, with 93 of the Fortune 100 using the company’s award-winning products and services to reduce costs and increase the performance of critical business information investments.

Captaris RightFax is the proven market leader in enterprise fax and e-document delivery solutions that achieve significant cost reduction by integrating and automating business information.

Captaris is headquartered in Bellevue, WA, and has main offices in Tucson, AZ, Portland, OR, Calgary, Canada and European headquarters in Nieuwegein, Netherlands. In addition, Captaris has sales and support offices in Switzerland, the United Kingdom, Germany, Hong Kong, Australia, and Dubai. The company was founded in 1982 and is publicly traded on the NASDAQ National Market under the symbol CAPA. For more information please visit

Captaris products Interchange, RightFax and Teamplate are trademarks of Captaris. All other company, brand and product names are the property and/or trademarks of their respective companies.

This press release was distributed by ResponseSource Press Release Wire on behalf of The Hoffman Agency (Europe) in the following categories: Business & Finance, Computing & Telecoms, for more information visit