Zequel Technologies inc., is today making its entry into the growing UK policy management and compliance marketplace through the establishment of Zequel Limited. The company’s main product, DynamicPolicy®, provides state-of-the-art web based policy management for all sizes of organisation, with current customers in the Americas varying between 50 to 50,000 employee users in number. Existing customers include Xerox, Banco Santander, Schering-Plough and the US Government.
DynamicPolicy® enables management to create quickly, review and approve new policies or amend existing ones, distribute them, know that they have been understood and that their recipients agree to comply with them. It covers the complete life cycle of policies: drafting, reviewing, approving, publication and reinforcing recipients’ understanding with multi-choice testing. It ensures compliance with regulatory and legislative requirements as well as internal corporate policies, standards and procedures. Through its comprehensive reporting system, it is able to give management a complete overview of the status of each policy and procedure, level of understanding and acceptance for each individual employee.
DynamicPolicy® is being made available on one and three year licences. It may also be purchased. Software maintenance and support is charged in addition. Pricing starts at £400/month for a one year licence, £230/month for a three-year licence and £9400 for purchase. This pricing is for 50 users and includes staff training and implementation.
Zequel also provides a library of sample policy content to speed up policy creation. This includes Sarbanes-Oxley and ISO 17799.
DynamicPolicy® is web based with one central server database, thus only a single copy of the most up-to-date version of each policy and related documents are published and available across the organisation. It transforms traditional hard-copy policy and procedure systems, where reliability, version control, compliance and updating were always issues for management, into cost efficient and well-managed web-based solutions accessible from anywhere with Internet connectivity.
The minimum Hardware Requirement required to run DynamicPolicy® is Pentium III processor: Windows 2000 Server O/S: 512 MB of RAM: 2GB disc space: Internet Explorer 5.5 or higher. For a user employee, virtually any PC with a browser may be used
Ian Rickwood, Chief Executive of The Institute for Management of Information Systems believes that web based policy management and compliance systems mark the birth of a new generation of IT based management solutions. “This is one area within most organisations where ‘quill pen’ technologies are still in use. The corporate manual may represent the wishes and desires of management, but usually it is in the bottom drawer, hidden by all the updates piled on top,” comments Rickwood.
“I welcome any such system solution that aids effective and efficient management – it is a major step towards the holy grail of good governance” adds Rickwood.
DynamicPolicy®’s management cycle consists of: the creation or importing of content; the review and amendment of draft policies by participating line management; the approval of policies once reviews have been completed by assigned approvers; the publishing of policies, with attachments ( such as Word, Excel, Powerpoint or .PDFs) where required to aid understanding, to the whole or selected parts of an organisation; the education and testing of recipients to ensure policy understanding; the recipients agreement to comply with received policies.
Tim Wickes, CEO of Zequel Limited sees time to market as being near perfect. “With organisations being more decentralised, plus the requirement to adhere to more and more government enforced legislation and regulatory bodies, traditional systems have become cumbersome, ineffective and costly. In fact, the need for regulatory compliance makes traditional methods an administrative and management nightmare” he states. “We are all excited and look forward to building the UK and European market” adds Wickes.
A range of professional services are available to support DynamicPolicy®. Through these, Zequel aims to provide its customers with expertise and comprehensive support, initially with an assessment study to develop a technology based policy management strategy, followed by implementation, then a customer lifecycle monitoring and review consultancy.
Assessment Study – an initial business evaluation study investigates the current effectiveness of policy management. From this, a plan to improve and maximise the use of policies and procedures is produced. This is followed by the presentation of a detailed report on the situation together with recommendations. There follows a management workshop to review the findings, test them, finalise priorities and a produce a policy focus action plan.
Implementation – Zequel consultants are always on hand to assist in this implementation phase, helping customers with the initial drafting, review and approval process to publishing to employees, assisting with the definition of policy quizzes and running reports.
Customer Lifecycle Review Service - This includes audits and reviews of policies and procedures, recommending changes where necessary to ensure continued optimum performance. This service includes the organisation of a quarterly workshop at which adherence to policies and procedures and their effectiveness are reviewed, priorities set, and a rolling 12-month plan updated and agreed.
Mike Anthony, Chief Operations Officer of Zequel Limited strongly believes that use of its professional services provides the most ‘pain-free’ way of putting effective policy management permanently in place within an organisation. “A customer needs to have a clear and comprehensive policy strategy to get the best out of DynamicPolicy®. That’s where our policy process experience will be of most value. It’s getting it right in the early days that will ensure the benefits are gained in the most pain-free way. The lifecycle review service will ensure it stays that way.”
Costs associated with all three elements of Zequel’s professional services may be bundled into the one and three year DynamicPolicy® licence fee.
Zequel Limited is dedicated to providing the same level of exceptional customer service and technical support, plus the establishment of a policy template library specifically for UK needs.
For further information
Tim Wickes CEO Zequel Limited
Tel: 0870 1611147
Geoff Ellis Director of Marketing Zequel Limited
Tel: 0870 1611147
Web site: http://www.zequel.co.uk
· Personalised views.
· Security - login, administration, views and approvals.
· Workflow creation, collaboration, approval and publishing cycles.
· Wizards, tables of content, and templates.
· User acceptance tracking and diagnostic quizzes.
· Notifications via e-mail and alerts.
· Browse and search capabilities.
· Policy / Procedure relationship links.
· Reports and Audits.
· Policy development / maintenance audit trails.
· Fast, integrated, and reliable installation.
· Support for industry standard file attachments.
· Well-proven robust web based enterprise policy management solution.
· Instantly publishes policies, standards and procedures throughout an organisation – no delays.
· No duplication, no out of date copies of policies - always the latest version available at one central source.
· External content including ISO17799 and Sarbanes-Oxley, plus wizards help expedite the policy development cycle.
· Able to embed supporting documents and HTML links into policies to aid clarity.
· Improves employee understanding of policies with tailor-made quizzes.
· Tracks the status of policy compliance in an organisation to protect from potential legal liability.
· Increases employee productivity by making all policies and procedures easier to access – wherever their location.
Professional Services key features
· Provides a clear assessment of current policy management effectiveness and an action plan for improvement.
· Regular ongoing workshop forums to audit and test effectiveness of policies and procedures.
· Able to draft, agree and communicate policies procedures and directives instantly to employees using Zequel’s proven software tool.
· Reports on the status of policy understanding and compliance within an organisation.
This press release was distributed by ResponseSource Press Release Wire on behalf of Corporate Habits(Zequel.co.uk) in the following categories: Business & Finance, Computing & Telecoms, for more information visit https://pressreleasewire.responsesource.com/about.