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- 24 hours a month saved repairing and compacting .pst files plus 2 hours a day shaved off backup -

Bury St Edmunds – September 15th , 2008 – EASY SOFTWARE, (www.easysoftware.co.uk); Europe’s foremost supplier of integrated document management, workflow and archive solutions has today announced that Central Law Training, the leading provider of high quality post qualification Continuing Professional Development training for the legal profession, has gained significant time savings and resources thanks to EASY xBASE™.

Central Law Training’s (CLT) course and conference training material undergoes constant updates and changes. The task of managing, storing and archiving this quantity of material, adding amendments, lecturer notes and updates is a huge task and one that was taking its toll on the CLT IT department.

Lee Smith of the CLT’s internal IT support team explains how this email management problem manifested itself. “We have around 200 real time users, 50 of which generate 80% of our email storage. Our users generate huge documents that take hours to backup and they are commonly recalled from archive for updates and changes. Add to that problem that the files were stored as .pst files that frequently became corrupted and took hours to repair and rebuild. We were dedicating many man hours to simply repairing .pst files, hours during which our users could not access these documents.”

Lee continues, “Backup was also an unnecessarily tedious job consuming at least two hours a day. So with an estimated 24 hours a month taken up with repairing and compacting .pst files coupled with 2 hours per day on backup, we were we were close to 65 hours a month repairing and backing up these files; files that were unavailable to users whilst being repaired.”
CLT realised that it needed to take a close look at how to manage, store, archive and retrieve these vital documents held on Microsoft Exchange with a view to alleviating the use of .pst files and offering instead a smooth archive solution with inbuilt document management that would transform the user experience. CLT turned to EASY SOFTWARE and its multi-award winning EASY ENTERPRISE™ incorporating xBASE and DMS.

EASY xBASE™, part of the EASY ENTERPRISE suite, is an intelligent extension to a corporate Exchange email system, fully integrates with Outlook and provides a virtual mailbox of almost unlimited size, which means no more requests to delete emails from the system administrator and no more .pst files.

In the 12 months since CLT embarked on its email and document management project the IT support team and the users haven’t taken a backward glance. “The transition to EASY was very straightforward,” Lee adds. “Our users underwent very little service disruption; quite the reverse in fact - they responded very positively to the improvement in retrieval speed and ease of use. .”

Tony Cheung of EASY SOFTWARE has overlooked the CLT project and comments, “Much of the success of this project lies around the fact that the user experience is unchanged. They use email in exactly the same way as always but with the significant benefit that they can now comprehensively search through and retrieve their emails with ease and find them in seconds. The company benefits from xBASE’s document and email revision security which boosts its ability to meet legal requirements and increases compliance and the IT support team is freed from the tedium of mending corrupt .pst files and lengthy backup procedures. So a win-win for everyone.”

Summarising the measurable benefits that EASY has delivered to CLT, Lee said, “We were spending 24 hours a month repairing and compacting .pst files. With EASY xBASE, we don’t have to do that any more – this is a significant time and cost saving. Add to that the 2 hours a day that we have shaved off our backup window and you can see why we are delighted with the results.”

About Central Law Training

Central Law Training (CLT) is the leading provider of high quality post qualification Continuing Professional Development training for the legal profession, including law courses and conferences, whether working in a private law firm practice, public sector or in house.

Its team of experienced speakers ensures that delivery of courses across the UK is constantly up to date with all aspects of changes in legislation and practice development. Training for paralegals and legal assistants is also provided together with a range of events for other professionals. More information can be found at www.clt.co.uk.

About EASY SOFTWARE UK

EASY SOFTWARE, which was founded in 1990 and is listed on the Frankfurt Stock Exchange, designs, is Europe’s foremost provider of integrated document management technologies. Apart from its head office in Mülheim a.d. Ruhr, the company has further branches in Germany and subsidiaries in Austria (Vienna), Singapore, the USA (Philadelphia) and the UK (London and Bury St. Edmunds).

EASY SOFTWARE markets its innovative products worldwide through its distributed sales, service and support organisation. EASY SOFTWARE has received the endorsement of Microsoft and has formed more than 400 strategic alliances with systems integrators and line of business application partners. Further information is available from the EASY SOFTWARE UK website at http://www.easysoftware.net.

PR Contact:

Carina Birt, Sarum
Tel: +44 1722 411150
Email: carina@sarumconsultancy.co.uk

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