Sussex Police have selected European market leader EGS to provide an eProcurement solution to automate the majority of the force's £60 million annual procurement activity.
Working seamlessly with the force's SAP system, EGS's solution will enable Sussex Police to automate all of their procurement. Notably they will be able to take advantage of EGS's extensive supplier network, maximise contract compliance and unlock the detailed management information essential to effective strategic decision-making.
The force also anticipates major savings, initially through streamlining their transaction processes but with significant additional savings when EGS's eInvoicing capability is added in 2009/2010.
"We wanted to become more strategic with our eProcurement," explains Neil Watts, Contracts Officer at Sussex Police. "We recognised EGS as the leader in its field. And when we saw how well their solution linked with SAP for Hampshire County Council, we realised EGS was the right choice."
"Savings are important for us - especially through eInvoicing. But the primary drivers are contract compliance and control. With EGS, we'll get both," adds Neil Watts.
"The consistency of descriptions and coding mean we can benefit from accurate business intelligence and see the real picture of where money is being spent across our devolved procurement teams. This will prove highly valuable as we develop our procurement strategy, negotiate new contracts and go out to tender."
Sussex Police can also look forward a faster return on investment because it plans to add all its suppliers to the marketplace from the outset, supported by EGS's Supplier Adoption service. EGS will give the force a head-start. "The process will be faster because OGC contracts and many supplier catalogues also used by our peer organisations are available already with EGS," explains Neil Watts.
"Sussex Police's decision to use EGS to complement their SAP system is a clear validation of the benefits we offer SAP users," comments Peter Whent, Chief Executive of EGS. "By connecting their SAP system to EGS's marketplace, a SAP customer can quickly plug into our extensive supplier network - a task that would take a long time and cost a lot of money if they were to undertake it alone. We will also save Sussex Police money by delivering electronic invoices approved or unapproved into SAP in a uniform format. We are very excited to be working closely with Sussex Police to help them streamline their entire purchase to pay process."
The force intends to direct all its catalogue-based procurement through the EGS marketplace, which is branded 'Bluelight' for emergency services customers. This procurement will account for the lion's share of its £58-60 million budget for goods and services, with the few exceptions including free text items, such as payments for utility bills.
EGS provides solutions to manage and control corporate spending by automating and streamlining the entire purchase-to-pay lifecycle. Our Spend Management solutions give you control, save you money and equip your executive team with the best information to make the right decisions. More than 40,000 users across 150 organisations in the public and commercial sectors employ EGS solutions and save millions of pounds. This year over one million transactions, worth £1 billion of corporate purchasing, will be completed using EGS.
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