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Future, the special-interest media group is streamlining its worldwide finance operations with the help of document management technology from Version One (www.versionone.co.uk). This technology, which will be tightly integrated into Future’s in-house Lawson accounting system, will ensure consistency of brand, cut costs and support the numerous document production and management needs of a growing global business. Future is implementing Version One’s software in a two-phased approach and is expected to be fully live by March 2009.

Sarah-Louise Howells, Group Finance Systems Development Manager of Future says, “Staff based at our USA and Australia sites were using disparate systems to create multiple versions of the same financial document which was costly, inefficient and created brand confusion. We recognised that we needed a single company-wide document management solution that could seamlessly integrate into our Lawson accounting system, standardising the look of our financial documents and enabling them to be automatically routed around the business.”

After evaluating a number of document management solutions, Future decided to implement Version One’s electronic form design and automated document delivery systems due to their value for money, ease of use and proven ability to integrate into Lawson.

These systems will be used to produce invoices, remittance advices, customer statements and sending letters electronically from the desktop. Once created, instead of printing out these documents for posting, faxing or internal distribution, they will be electronically delivered from users’ PCs within seconds, boosting efficiency and cutting expensive pre-printed stationery and postage costs.

Sarah-Louise comments, “Maintaining a consistent brand identity is imperative for a growing International business such as ours. As well as being cost-effective, Version One’s systems will protect our brand by standardising key business documents. Its flexibility will also ensure documents can be personalised and altered to meet local requirements if necessary, without detrimenting the brand.”

Sarah-Louise adds, “By electronically circulating documents such as customer statements and remittance advices, Version One’s software will also help improve our customer service and relationships with suppliers. In addition, the system will free-up staff time, improve efficiency and by cutting paper-use, support our green agenda, which is key to us as a forward-thinking media group with magazines, websites and events running in several countries.”

ENDS

About Future plc www.futureplc.com/future/

Future plc is an international special-interest media group that is listed on the London Stock Exchange (symbol FUTR). Founded in 1985 with one magazine, today it has operations in the UK, US and Australia creating over 180 special-interest publications, websites and events for people who are passionate about their interests. Future plc holds strong market positions in games, film, music, technology, cycling, automotive and crafts.

Future produces over 4 million magazines each month and attracts more than 11 million unique visitors to its websites. It also hosts 20 annual live events that attract hundreds of thousands of enthusiasts. In addition, Future exports, syndicates or licenses its publications to 90 countries internationally, making it the UK's number one exporter and licensor of monthly magazines.

About Version One www.versionone.co.uk

Version One Ltd is the author of electronic document management and imaging solutions. These solutions enable the electronic storage, retrieval, management, enhancement and delivery of business documents such as invoices, purchase orders and statements. This 'paperless office' technology is seamlessly integrated into all major ERP and accounting systems and with a typical ROI of less than six months, Version One's solutions are enabling thousands of organisations to cut paper consumption whilst saving dramatic amounts of time and money.

Contact:
Liz Ebbrell, Version One
Liz.ebbrell@versionone.co.uk
+44 (0)1625 856505 or 07917 634 705

Ben Carey, Version One
Ben.carey@versionone.co.uk
+44 (0)1625 856505

This press release was distributed by ResponseSource Press Release Wire on behalf of V1 Ltd in the following categories: Business & Finance, Computing & Telecoms, for more information visit https://pressreleasewire.responsesource.com/about.