Our main requirements were for a quick and easy to use flexible intranet
Buckinghamshire Fire & Rescue Service were looking for a way to improve their internal information communication methods, and hoping for a simple, successful and efficient solution to ensure staff were able to get their hands on the most up to date information.
Due to the number of sites covered by the service – it has 20 operational fire stations, plus a number of office buildings as well as staff working remotely from home and from partner agency buildings - the service needed a solution to help reduce the volume of email traffic and paper-based information it was circulating, and minimise the opportunities for information to be mislaid in transit.
Buckinghamshire Fire & Rescue Service hoped an intranet could help provide a live answer to their difficulties and help keep staff in the loop, and simplify and manage the information currently being stored in flat file areas of their network serving:
• 750 employees working on a variety of shift patterns
• around 250 of whom are not permanently based within one of the organisation’s buildings
• only around 130 of whom work from computers on a daily basis
They approached Odyssey Interactive to help them implement a system that would appeal to staff and help engage them in the new communication process.
Georgie Porter, Buckinghamshire Fire & Rescue Service Communication Officer, and Intranet Project Manager, said:
“Our main requirements were for a quick and easy to use flexible intranet which could be maintained and updated by a small team of non technical staff members, and that we could develop further in the future.
“Odyssey worked with us to ensure we achieved the best value solution to our requirements and within six months of initial contact with Odyssey, we had our Interact intranet solution, I:DRIVE, successfully up and running in our organisation.”
The fire and rescue service also required a workspace management area, due to the number of documents requiring version control. The Advanced Document Management system means that users will be accessing the right version of a document - very important with the number of policies and procedures the brigade has to work to.
“Members of staff are already reporting back to us on their positive experiences with I:DRIVE. The end result has helped reduce the time and frustration they have experienced previously. A number of users are now able to add and manage content –which means departments can take ownership of their areas.
“The beauty of the Interact package is its simplicity in terms of content management and usability, and that we can pick and choose the applications and features that satisfy our requirements.
“This has meant that we have been able to achieve our initial requirements within budget, ahead of schedule, and with staff taking active steps to become involved with the system and help keep content up to date, accurate and in circulation. We also have the opportunity to enhance and build upon the original product at our own pace in the future.”
Other applications the organisation is making good use of are the Staff Directory, Interactive Learning, Statistics package, Staff Surveying and mandatory read feature for documents.
About Odyssey Interactive
Founded in 1996, Odyssey Interactive Ltd are intranet experts and one of the UK’s longest established internet companies. Based in Altrincham, Cheshire, the company specialises in providing the UK’s leading intranet product, Interact.
With over ten years intranet expertise Odyssey has build a reputation for both product excellence and outstanding customer support. Odyssey’s customers report tangible benefits resulting in considerable cost savings and rapid return on investment. Interact is used by over 150,000 people across all sectors - clients include Chelsea Football Club, HMV, Waterstones, The Nottingham Building Society, Royal Academy of Dance, Calor as well as NHS and Social Housing clients.
Interact is a versatile, fully secure intranet which can be quickly and easily updated by non technical users allowing companies to have a single source portal for information such as staff details, news and procedures. The flexibility of Interact enables companies to start with a basic set of core modules, then add additional modules to suit their business processs, using a phased approach.
For more information contact email@example.com or visit www.interact-intranet.co.uk
Sue Whiting / Linda Bolg
0161 927 3222
Odyssey Interactive Ltd
Stamford New Road
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