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There were a number of very experienced and capable developers in the Kainos team and their dedication and hard work has certainly paid off

- Kainos SharePoint project gets the ‘thumbs-up’ at RTÉ delivering early efficiency and productivity benefits-

London & Belfast, May 26th, 2009 – Kainos, ( a leading IT consulting company, has today announced that it has successfully delivered a SharePoint-based document collaboration project for RTÉ, Ireland’s public service broadcaster. The solution automates the handling and management of RTÉ’s copy clearance process which ensures that all commercials aired on RTÉ Radio and Television services comply with a comprehensive set of applicable laws and codes and are of a standard acceptable to RTÉ.

The content of commercials broadcast by RTÉ is subject to increasing rules and regulations from the Broadcasting Commission of Ireland and influencing bodies such as the Advertising Standards Authority and the Office of Consumer Affairs. These ever-increasing and comprehensive regulations took their toll on the performance and efficiency of the RTÉ Copy Clearance process. For some time RTÉ had relied on a combination of its email system coupled with an in-house database solution to manage this copy clearance process. As the system struggled to meet the compliance needs and became increasingly time-consuming and resource-draining, the team led by IT Manager, Declan McKibben, set out to find an IT Services partner to deliver a system that would address the complex regulatory needs of the copy clearance process both now and in the future.

RTE defined its requirements and following a short public tender process, selected Kainos as its IT partner to deliver the new copy clearance system. Kainos, an independent IT consultancy specialising in information management and workflow solutions and services, recommended a solution based on Microsoft SharePoint.

“From the outset we liked the Kainos SharePoint proposal,” Declan explains. “Our department was already familiar with MS Exchange for email management so to use that as a building block, boosted by Microsoft SharePoint to alert new cases, meant we had minimal training and less resistance from users. Kainos was confident in its knowledge of SharePoint and the collaboration and workflows needed to ring-fence and automate the copy clearance process.”

The system went live within six months and as Declan recalls “It took off immediately.” RTÉ is already experiencing a raft of benefits from its SharePoint copy clearance solution including the ability to collaborate on new cases with ease, and to offer a quicker turn around time on decisions to ad agencies. As each new case is documented so thoroughly by the SharePoint system, searching for information relating to cases is much less time consuming and more rewarding for those working in the copy clearance department. Decisions (approvals, part approvals or rejections) can be communicated quicker and with greater consistency too. Meanwhile, the system is delivering such strong search and reporting visibility that staff can quickly locate copy clearance cases by keyword, advertiser or agency and detect precedents which was hitherto very difficult.

Declan is in little doubt that RTÉ will benefit enormously from gains in efficiency and compliance. “However an added measure of success is the adoption of the system by our staff and how well it has been received as it relieves routine administration and makes information collaboration easy to achieve,” he adds.

Having a strong support team from Kainos has proved vital, too. “Kainos put forward a very positive team that showed great commitment and knowledge throughout,” Declan says. “They took control confidently, prioritising and resolving issues and were a pleasure to work with. There were a number of very experienced and capable developers in the Kainos team and their dedication and hard work has certainly paid off.”

We are delighted to include this respected, national institution in our client success stories,” added Peter Campbell, head of Microsoft Technology at Kainos. “We are addressing growing interest from public and private sector companies in document collaboration projects and our blend of skills in document management, workflow and collaborative technologies like SharePoint is serving us very well and increasingly making us the partner of choice to deliver these projects.”

About Kainos

Kainos designs and implements IT solutions that make businesses perform better. As a specialist supplier of EDRM solutions to central and local government for more than 20 years, Kainos has an excellent track record of success. The company was founded in 1986 and is headquartered in Belfast with offices in Dublin, London and Gdansk. Kainos employs over 260 consultants and its customers include some of the biggest names in both private and public sector throughout the UK and Ireland. These include Northern Ireland Health, the UK Audit Commission, UK Information Commissioners Office, RICS and Cushman & Wakefield, as well as a number of UK local authorities. For more information, see

PR Contact:

Carina Birt, Sarum
PR for Kainos
+44 1722 411150

This press release was distributed by ResponseSource Press Release Wire on behalf of Sarum Consultancy in the following categories: Business & Finance, Computing & Telecoms, for more information visit