Dawnus Construction, the fastest growing construction company in Wales, is implementing a COA Solutions system comprising a portfolio of financial management, electronic procurement and human capital management (HCM) solutions (www.coasolutions.com). This integrated system, which will also comprise electronic document imaging and data capture software from Version One, will support Dawnus Construction's growth plans whilst improving the way financial and human resource (HR) information is reported upon across the organisation. The new system will go-live in September 2009.
Wayne Jones, Group Financial Director at Dawnus Construction, says, "We had outgrown our previous system. It was inflexible and restrictive, especially when we needed to extract financial information for reporting purposes. We recognised the need for a customisable and more flexible integrated finance and HR system that could support our growth plans both organically and through acquisition."
Jones continues, "After evaluating the market, it became apparent that COA Solutions' systems were most closely suited to our business needs and could provide us with comprehensive information in the format we required."
Using the new COA Solutions system, Dawnus Construction will significantly improve the accessibility and reporting of financial information throughout the organisation, aiding decision making whilst ensuring greater financial control. In addition, as COA Solutions' financial management solution will be seamlessly integrated into Dawnus' inspHire rental and asset management system, the company will be able to more easily hire out plant equipment to their engineering sites. These equipment costs will be automatically charged to the relevant project within the COA Solutions system enabling closer monitoring of costs per project.
Jones says, "The COA Solutions system will help us to maintain a tighter control of costs. We will be able to tailor the system to automatically alert us if spend on a contract is going awry, which will be especially useful in today's competitive environment. We will also be able to produce a comprehensive set of accounts on each of our contracts in just ten days rather than four weeks, which is the length of time it currently takes us. This will provide key information and reports in a timelier manner."
By using COA Solutions' electronic procurement alongside Version One's document imaging and data capture solutions, Dawnus Construction will be able to significantly improve purchase-to-pay efficiency. Engineers, buyers and material handlers will be able to raise purchase orders and approve purchase invoices electronically with quick and easy access to the scanned images of the invoices. This will cut the time-consuming and error-prone paper-based approval of procurement documents and used in conjunction with the automated data capture solution which uses optical character recognition (OCR) technology, administration time spent re-keying invoice data will be reduced. In fact, OCR will cut the data entry of invoice information by approximately 75%.
In addition, COA Solutions' HCM solution will enable Dawnus Construction to easily store, update, retrieve and process HR and payroll information. This solution, which is replacing manual processes and spreadsheets, will improve the processing and accuracy of employee information and provide managers with real-time staff information quickly and easily.
Jones comments, "We are constantly moving engineers from site to site and so it's very important that our managers have accurate and up-to-date information relating to the employees working at their particular sites. Being able to easily access comprehensive information about employees in a secure and central HR database will also allow us to assign the most suitable engineers for each job based upon their relevant training and experience. This will serve as a powerful management tool and assist us when tendering for new business."
About Dawnus Construction www.dawnus.co.uk
Dawnus Construction is a regional civil engineering and building company operated by a senior management team of highly skilled professionals who possess the technical abilities and experience to deal with a wide range of projects. Dawnus Construction is committed to providing a first class service to its clients through a network of strategically placed and locally staffed offices.
Established in 2001, Dawnus Construction is proud to be fastest growing Construction company in Wales. The company's roots are founded in the engineering ability of its team that has a wealth of experience in the construction industry.
About COA Solutions www.coasolutions.com COA Solutions is the UK's leading supplier of integrated business management and information systems to public, private and not-for-profit organisations in the service sector. COA Solutions prides itself on getting close to its customers by understanding their businesses and responding to their business needs.
COA Solutions' award-winning Smart Business Suite combines core financial management, procurement, human resource and payroll systems, integrated with a range of collaborative, document management and business intelligence solutions. These solutions extend the value and effectiveness of the finance, HR and payroll departments across the organisation and enable managers in the business to monitor, analyse and continually improve corporate performance.
COA Solutions has more than 500 experienced and professional staff supporting and servicing over 4,000 clients across the UK service sector including Companies House, Newcastle City Council, WHSmith, Royal Bank of Scotland, Aer Lingus, National Express Group, DFS, RSPB and Great Ormond Street Hospital for Children NHS Trust.
About Version One www.versionone.co.uk Version One Ltd (a subsidiary of COA Solutions) is the author of electronic document management and imaging software. These solutions enable the automated electronic storage, retrieval, management, enhancement and document delivery of business documents such as invoices, purchase orders and statements. This 'paperless office' technology is seamlessly integrated into all major ERP and accounting systems and with a typical ROI of less than six months, Version One's solutions are enabling thousands of organisations to save dramatic amounts of time and money.
Liz Ebbrell, COA Solutions
+44(0)1625 856505 or 07917 634 705
Ben Carey, COA Solutions
+44 (0)1625 856505
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