UK businesses are putting their futures at risk from a disaster by failing to have a comprehensive business continuity plan in place, according to document management software company, Version One.
The recent earthquake and tsunami in Japan have crystallised the worst case scenario for disaster recovery planners. Whilst the threat posed to the UK by large-scale natural disasters is very low, events such as the 2007 London bombings, the Buncefield oil fire and the escalating threat of flooding have shown that UK businesses are not immune to disaster. Despite this, some organisations are still insufficiently prepared and lack a well-structured recovery plan.
Julian Buck, Managing Director of Version One, says, “Although the threat of a catastrophic event is comparatively rare in the UK, in current times the risk is becoming greater than ever both in terms of natural disasters and terrorist attack. The impact of this can cause significant disruption to a business’s day-to-day operations from which many never recover from.”
Buck continues, “Many organisations may claim to have adequate business continuity plans in place but we often find the reality is different. With the growing risk of manmade and natural disasters it is essential for organisations to formulate sensible and workable business continuity plans to cover any eventuality.”
The safe storage of business documents is a vital part of an organisation’s business continuity plan. Having a document management and archiving solution in place is key to this strategy. Document management technology, which can be tightly integrated into organisations’ accounting and ERP systems, enables their inbound and outbound paper documents to be scanned and barcoded. Once in the electronic archive, all documents are securely stored and can be retrieved by drilling down through the accounting/ERP system or via a web browser.
Buck comments, “Most businesses ensure that their IT systems are appropriately backed-up, however a worrying number fail to consider whether their documents are securely stored, potentially placing their future existence in jeopardy. Document management technology should form an integral part of a robust disaster recovery plan. Not only does it ensure that key business documents are safe in the event of a fire or flood, it also supports document retention requirements and prevents fraud.”
Notes to Editors
About Version One www.versionone.co.uk
Version One Ltd is the author of electronic document management and imaging solutions. These solutions enable the electronic storage, retrieval, management, enhancement and delivery of business documents such as invoices, purchase orders and statements. This 'paperless office' technology is seamlessly integrated into all major ERP and accounting systems and with a typical ROI of less than six months, Version One's solutions are enabling thousands of organisations to cut paper consumption whilst saving dramatic amounts of time and money.
To increase the awareness of Version One’s Clean and Green Project and for project information and updates as well as green hints and tips, Version One has launched its Eco Gecko website www.ecogecko.org.
Version One is an Advanced Computer Software Group plc company.
Ben Carey and Tim Palmer, Version One
+44 (0)1625 856505
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