Bath and North East Somerset Council to automatically capture 70% of purchase invoice data
Bath and East Somerset Council will improve purchase-to-pay efficiency by implementing an intelligent data capture solution from document management and imaging company, Version One. This solution, DbCapture, is being piloted in one of the Council’s largest departments in April 2012 with full go-live expected by October 2012.
Version One’s DbCapture, which will be integrated into the Council’s Agresso Business World enterprise resource planning (ERP) system from UNIT4, will automatically capture 70% of data from 50,000 purchase invoices processed by the Council every year. The implementation forms part of a wider project to standardise, streamline and centralise the Council’s financial processes.
Sue Timbrell, Bath & East Somerset Council’s P2P Project Manager says, “We are looking to work smarter and more efficiently by further automating the purchase-to-pay process. After evaluating the market, Version One’s DbCapture was selected because of its tight integration into Agresso Business World and the speed at which the solution extracts data.”
Version One’s DbCapture uses optical character recognition (OCR) technology to automatically capture data from scanned purchase invoices, significantly reducing manual data entry. This data is verified against the ERP system with any data discrepancies instantly flagged-up to the user. The invoice data is subsequently uploaded to Agresso Business World.
Sue Timbrell says, “By automating the processing of 50,000 purchase invoices per year using DbCapture, we will significantly improve purchase-to-pay efficiency including cutting time-consuming manual data entry. This will allow finance staff to concentrate on more value adding activities. We anticipate DbCapture providing us with a return on our investment within just 12 months.”
Sue Timbrell adds, “Version One’s DbCapture will allow us to more easily centralise the finance function and provide greater control over how and when we pay suppliers.”
Notes to Editor
About Bath and North East Somerset Council www.bathnes.gov.uk
Bath and North East Somerset is a unitary authority that was created in April 1996 following the abolition of the County of Avon.
About Version One www.versionone.co.uk
Version One Ltd is the author of electronic document management and imaging solutions. These solutions enable the electronic storage, retrieval, management, enhancement and delivery of business documents such as invoices, purchase orders and statements.
This 'paperless office' technology is seamlessly integrated into all major ERP and accounting systems and with a typical ROI of less than six months, Version One's solutions are enabling thousands of organisations to cut paper consumption whilst saving dramatic amounts of time and money.
Version One is an Advanced Computer Software Group plc company.
Liz Ebbrell and Tony Monks
Version One Ltd
T: +44(0)1625 856505
M: +44(0)7917 634 705
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