Aberdeen City Council has praised Advanced Business Solutions’ (Advanced) financial management system for playing a part in helping the council to achieve a £5 million budget saving. The system included finance solution (eFinancials), budget and forecasting solution (Collaborative Planning), document management technology (powered by V1), and a business intelligence solution (Business Objects).
Advanced’s finance management system has allowed the Council’s 400-stong finance division to exert greater control over budgets and maximise efficiencies, which has contributed to the Council’s significant savings. The Council’s finance team recently scooped two prestigious Accounts Payable News’ Finance Awards in recognition of its financial success.
The Council implemented Advanced’s eFinancials solution, offering users improved visibility over their finances, several years ago followed by Collaborative Planning, which helped to improve accuracy with financial planning, forecasting and budgeting.
Earlier this year the council added Business Objects to the system, providing a complete suite of interactive performance management, information management, reporting, and analysis tools, all of which integrate with both Collaborative Planning and eFinancials.
Aberdeen’s Financial Services Manager, Garry Stevens said: “The solutions integrate perfectly to form a solid financial management system. In the past staff had to circulate numerous spreadsheets in different formats to various people. Since implementing this system we are using a more practical and consistent approach to reporting our budgets.
“Collaborative Planning is user friendly, and now everyone is encouraged to use it, not just finance staff. This means the accountancy team spend less time spent on data collection and more on data analysis. This reduces complexity yet increases accuracy in the budgeting and forecasting process.
“We have greater control of over or under spend across departments. In fact we were one of the few councils that had a balanced budget with an under-spend in the last financial year.”
Aberdeen City Council plans to make further efficiency savings through the use of document management software, powered by V1’s Capture and Archiving technology for paperless invoicing. Last year the Council processed 210,000 invoices, and forecasts the V1 software, which it started using earlier this year, will save it thousands of pounds.
Stevens continued: “V1 has revolutionised our document management processes. Our previous system was purely paper-based and was a laborious process. Staff spent time tracing invoices when the priority should have been sorting payment.
“We selected V1 because it integrates perfectly with e-Financials. The software also allows us to match and file invoices automatically, saving more man hours. It’s great to see a whole batch of invoices automatically feeding through the system and being paid without any effort on our part.
“The V1 technology alone will save the council approximately £80,000 in man hours – three full-time employees to do more valuable work elsewhere in the accounts department. In addition, performance has improved considerably. We now pay 98.2% of our suppliers within 30 days. This technology also fits with our green agenda.”
About Advanced Business Solutions www.advancedcomputersoftware.com/abs
Advanced Business Solutions (Advanced) provides leading integrated business applications and services that enable public, private and third sector organisations to retain control, improve visibility and gain efficiencies whilst continually improving corporate performance. Advanced prides itself on getting close to its customers by understanding their businesses and responding to their evolving needs.
Advanced’s software systems comprise core accounting/financial management, procurement, supply chain management, human resource and payroll systems, integrated with a range of collaborative, document management and business intelligence solutions to extend the value and effectiveness of the finance, human resource and payroll departments.
Management information systems for school and academies are also provided through Advanced’s subsidiary, Advanced Learning. Advanced also provides specialist vertical solutions for the not-for-profit and legal markets. All solutions can be delivered as a managed or bureau service.
Customers are from both the public and private sectors and include Companies House, Newcastle City Council, NHSScotland, Norfolk Constabulary, Edge Hill University, WH Smith, Royal Bank of Scotland, Aer Lingus, National Express Group, DFS and RSPB.
Advanced Business Solutions is a division of Advanced Computer Software Group plc, a leading supplier of software and IT services to the health, care and business services sectors.
Angela Mycock and Robert Downes, Advanced Computer Software Group
+44(0)1625 856 513
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