The University Hospitals of Leicester NHS Trust (the Trust) has implemented Cloud Invoicing, a hosted cloud management solution from Advanced Business Solutions (Advanced) as part of a service improvement and efficiency drive.
Over the next two to three years, the Trust plans to use the system to process up to 50,000 invoices a year issued by 150 suppliers. This will save an estimated 140 man hours per month, freeing up staff time for other key areas of work within the Accounts Payable team.
Leicester is the first NHS Trust to implement Advanced’s Cloud Invoicing solution ahead of new European and government directives which will make it compulsory for all organisations to offer e-invoicing to suppliers as part of e-procurement measures to drive down costs. The directives are expected to come into force from 2015.
Cloud Invoicing is fully integrated with eFinancials from Advanced; a financial management system used by over 80 NHS organisations. Suppliers use Cloud Invoicing to post invoices online and all information is automatically imported into eFinancials for approval by accounts payable staff. The need for invoices to be printed and scanned is eliminated, enabling the Trust to achieve substantial time and cost savings as well as reduced paper and energy consumption.
Mick Cook, Finance Systems Manager, The University Hospitals of Leicester NHS Trust comments: “Our 30 day payment terms are based on the date the invoice is received, not when it was issued by the supplier. So if an invoice is posted to us, this will naturally have an impact on when the supplier is subsequently paid.
“Invoices sent to us via the Cloud are received and uploaded into our purchase ledger on the same day, so the supplier can be paid on a timelier basis and the Trust can potentially benefit from early payment discounts. It’s still early days but we are encouraged by what we have seen so far.”
The Trust also uses a number of other solutions provided by Advanced including Collaborative Planning, a web based financial planning, budgeting and forecasting system, which integrates with all leading financial management systems.
Leicester’s financial management systems have been hosted by Advanced since February 2012 and migration to the cloud has reduced the need for the Trust to manage and support its own infrastructure. Support is provided via a dedicated helpdesk and Advanced works to a stringent service level agreement (SLA) guaranteeing system availability to users.
Concludes Cook: “We have worked with Advanced for the past seven years and its solutions have been key to helping us improve efficiencies by automating time consuming manual processes related to financial management.”
Notes to Editor
About University Hospitals of Leicester NHS Trust
Our patients are the most important thing to us and we are constantly striving to improve the care they receive, through looking at the ways we work, ensuring our staff are highly trained and encouraging research which allows us to offer our patients the latest technologies, techniques and medicines – and attract and retain our enviable team of more than 10,000 highly skilled staff.
We are one of the biggest and busiest NHS Trusts in the country, serving the one million residents of Leicester, Leicestershire and Rutland – and increasingly specialist services over a much wider area. Our nationally and internationally-renowned specialist treatment and services in cardio-respiratory diseases, cancer and renal disorders reach a further two to three million patients from the rest of the country.
Spread over the General, Glenfield and Royal Infirmary hospitals, we also have our very own Children’s Hospital and work closely with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
We continue to work with many different organisations throughout the world to push the
boundaries of research and new surgical procedures for the benefit of our patients. Areas of world-renowned expertise include diabetes, genetics, cancer and cardio-respiratory diseases.
We are now home to three NIHR (National Institute of Health Research) Biomedical Research Units and during the year we carried out more than 800 clinical trials, involving thousands of our patients who are among the first to try the latest medicines and techniques.
Our heart centre at the Glenfield hospital continues to lead the way in developing new and innovative research and techniques, such as surgery with a Robotic Arm, TAVI (Trans-Catheter Aortic Valve Insertion) and the use of the suture less valve in heart surgery. It has also become one of the world’s busiest ECMO (extra corporeal membrane oxygenation) centres and the only hospital in the UK to provide ECMO therapy for both adults and children.
We have one of the best vascular services nationally, with more patients surviving longer after following an aneurysm repair (to fix a life threatening bulge in a blood vessel). And we are proud to continue to have some of the lowest rates of hospital-acquired infections, such as C.Difficile and MRSA, in the country.
About Advanced Business Solutions
Advanced Business Solutions (Advanced) provides leading integrated business applications and services that enable public, private and third sector organisations to retain control, improve visibility and gain efficiencies whilst continually improving corporate performance. Advanced prides itself on getting close to its customers by understanding their businesses and responding to their evolving needs.
Advanced’s software systems comprise core accounting/financial management, procurement, supply chain management, human resource and payroll systems, integrated with a range of collaborative, document management and business intelligence solutions to extend the value and effectiveness of the finance, human resource and payroll departments.
Management information systems for school and academies are also provided through Advanced’s subsidiary, Advanced Learning. Advanced also provides specialist vertical solutions for the not-for-profit and legal markets. All solutions can be delivered as a managed or bureau service.
Customers are from both the public and private sectors and include Companies House, Newcastle City Council, NHSScotland, Norfolk Constabulary, Edge Hill University, WH Smith, Royal Bank of Scotland, Aer Lingus, National Express Group, DFS and RSPB.
Advanced Business Solutions is a division of Advanced Computer Software Group plc, a leading supplier of software and IT services to the health, care and business services sectors.
Angela Mycock and Nick Hardy, Advanced Computer Software Group
+44(0)1625 856 513
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