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Advanced’s HR software is key to Chesterton Global’s efficiency gains and time savings

Absence administration time reduced from three days to 20 minutes per month

15 December 2014 - Chesterton Global (Chesterton), one of the UK’s leading property consultancies, is saving three days every month by automating employee absence management reporting, using OpenHR from Advanced Business Solutions (Advanced). The saving has been achieved through the introduction of self-service timesheets which enable employees to record absence information electronically.

Chesterton’s eight-strong HR team are now able to complete absence related administration and reporting in 20 minutes per month, enabling them to dedicate more time to strategic projects and supporting senior managers.

The HR team uses OpenHR to manage the records of more than 650 employees across 45 regional branches. Information ranges from basic contact details to records of attendance, holidays, training, salaries, commissions and benefits such as pensions and healthcare. The solution is also used by Chesterton’s IT team to stream photos, job titles, phone numbers and location information to the company’s intranet.

Helen Adams, Associate HR Admin, Systems and Fleet Analyst, Chesterton Global comments: “OpenHR is a simple and intuitive system and as a result, we have been able to design and roll-out the self-service timesheets ourselves. Having eliminated the need for HR staff to enter and collate data manually, we are now able to focus more time on personnel development and providing senior managers with the information they need to make decisions.

“The support and training we receive from Advanced is consistently excellent and has enabled us to modify OpenHR ourselves, tailoring the system to suit the way we work. When we do need help, I particularly like the fact that I get to speak to the same people each time I call. Advanced’s support team know our system inside-out and I think of them as colleagues as opposed to supplier employees.”

Chesterton originally implemented OpenHR in 2008 to replace multiple spreadsheets which were used to manage personnel records - a system prone to duplications and errors. Having successfully streamlined its efficiencies by centralising all personnel information within the system, the company decided to deploy the OpenPeople payroll solution in 2010.

In its first year of using the solution, the company saved £44K in annual payroll service bureau fees and since then has saved an average of £27k per year by using the software.

Both systems were key to facilitating the recent de-merger of Chesterton into two separate companies; a major project completed on April 1 2014. OpenHR and OpenPeople were used to manage the separation of all personnel and payroll records whilst continuing to provide services and support to all 650 staff.

“The fact that both systems are seamlessly integrated means we only ever need to enter employee information once and it is automatically shared between both systems. This has been key to reducing manual data entry and improving the accuracy of our information. This was especially important during the recent company de-merger” concludes Adams.

In October 2014, Chesterton Global was announced as outstanding team of the year in Advanced’s annual Halo Awards in recognition of their achievements in developing the new self-service timesheets in processes.

The Halo Awards recognise best practice for customers’ use of Advanced’s finance, human capital management, supply chain management, not-for-profit and ticketing solutions.
Advanced Business Solutions is part of Advanced Computer Software Group. In 2014, the Group won Tech Company of the Year in PwC’s UK Tech Awards and was ranked in the Deloitte UK Technology Fast 50, which recognises the 50 fastest growing technology companies in the UK.


Notes to Editor

About Advanced Business Solutions

Advanced Business Solutions (Advanced) provides leading integrated business applications and services that enable public, private and third sector organisations to retain control, improve visibility and gain efficiencies whilst continually improving corporate performance.

Advanced prides itself on getting close to its customers by understanding their businesses and responding to their evolving needs.

Advanced’s software systems comprise core accounting/financial management, procurement, supply chain management, human resource and payroll systems, integrated with a range of collaborative, document management and business intelligence solutions to extend the value and effectiveness of the finance, human resource and payroll departments.

Management information systems for school and academies are also provided through Advanced’s subsidiary, Advanced Learning. Advanced also provides specialist vertical solutions for the not-for-profit and legal markets. All solutions can be delivered as a managed or bureau service.
Customers are from both the public and private sectors and include Companies House, Newcastle City Council, NHS Scotland, Norfolk Constabulary, Edge Hill University, WH Smith, Royal Bank of Scotland, Aer Lingus, National Express Group, DFS and RSPB.

Advanced Business Solutions is a division of Advanced Computer Software Group plc, a leading supplier of software and IT services to the health, care and business services sectors.

Press contacts: Angela Mycock and Nick Hardy, Advanced Computer Software Group

+44(0)1625 856 513
07887 415 232

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