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Digitizing a previously manual and labor-intensive process opens up new possibilities thanks to Sword Policy Manager

Law firm deploys solution across 21 office locations throughout the US and London to ensure good regulatory governance and best practice

Sword GRC, a supplier of specialist governance, risk and compliance solutions, has been selected by the US law firm of Hinshaw & Culbertson LLP to improve management of regulatory policies and realize significant business value and efficiencies across the firm in the management of corporate governance. The Sword GRC solution, Sword Policy Manager, will enable Hinshaw to improve response times to business tenders through greater visibility of companywide compliance and ease of audit reporting. The solution will also help Hinshaw to increase efficiency by eliminating document silos, reducing duplication, increasing control and maximising resources.

Hinshaw required a solution that could establish consistency in policy creation, have clear accountability in policy management and improve policy review and management processes. The firm also wanted to automate its current manual and labour-intensive system. Lastly, Hinshaw wanted to eliminate multiple units operating in silos with multiple versions of the same policy documents being stored in different parts of the organization.

Eric Haas, Hinshaw's Director of IT and Customer Experience, said: “Digitizing a previously manual and labor-intensive process opens up new possibilities thanks to Sword Policy Manager. Although cost saving was not the primary goal of this project, we are already experiencing efficiency benefits, as a result of staff being able to focus on higher-value projects. Additionally, by digitizing records we have reduced our use of offsite storage facilities.”

Sword Policy Manager will be deployed across all 21 Hinshaw offices, ensuring good governance and best practice across the entire business operations.

Salman Rauf, Sword GRC commented; “Hinshaw has moved from a labour intensive manual, paper-based process for managing policies to a streamlined solution that has driven efficiencies in policy management throughout the firm. Hinshaw have been proactive in keeping abreast of changes in the compliance and regulatory space with Sword Policy Manager. Many organizations still lack a co-ordinated enterprise strategy for policy management which can expose organizations to significant liability. Sword Policy Manager enables organizations to go paperless with a fully searchable, online resource that automatically distributes documents, gathers approvals, attests and tracks readership for your organization’s most important policies and procedures.”

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About Sword GRC
Sword GRC provides an award-winning platform for Governance, Risk and Compliance, made up of best-of-breed solutions that address the requirements of all enterprise market sectors. With a long and distinguished heritage, Sword GRC brings together a suite of complementary products in the GRC space available either as a cloud solution or standalone on-premises installations.

With a strong focus on driving fast time to value, and harnessing the latest technologies, Sword GRC delivers a versatile range of solutions that support better business decisions through a single view of risk to support enterprise-wide risk-based compliance. The Sword GRC product set covers Risk, Audit, Compliance, Policy Management and Incident Management

Sword GRC has offices in the UK, USA, Malaysia and Australia, servicing customers worldwide directly and through a growing network of partners.

For more information please visit: Sword GRC

About Hinshaw & Culbertson LLP
Hinshaw & Culbertson LLP is a U.S. law firm with nearly 450 attorneys located in 11 states and London. Founded in 1934, the firm has a national reputation for its insurance industry work, its representation of professionals and law firms, and its closely coordinated business advisory, transactional and litigation services. We serve clients ranging from emerging and middle-market businesses to Fortune 500 companies, as well as governmental and public sector clients.

Visit Hinshaw Law for more information and follow the firm on Twitter @hinshaw.

Editors Contacts
Keith Ricketts
Vice President of Marketing
Sword Active Risk
+44 (0) 1628 582500

Andreina West/Mary Phillips
PR Artistry
+44 (0) 1491 845553

Oliver Thoenen
Senior Manager of Marketing Communications
Hinshaw & Culbertson LLP
+1 (612) 334-2586

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